Sonographer In The Making

What Documents Do You Need?

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Official transcripts

Request these early from your school's registrar. They can take 1-2 weeks and you will need sealed copies for ARDMS.
Observation hours documentation

Keep a log of every shadowing hour signed by the supervising sonographer. ARDMS may ask for verification.
CPR certification

Most programs require current BLS for Healthcare Providers. Keep your card current - it expires.
Program director verification letter

This confirms you are enrolled or completed an accredited program. Ask your director what format ARDMS expects.
Student ID copy

A clear photocopy of your current student ID. Some applications ask for this as supplementary proof of enrollment.

Official transcripts - final, with degree conferred

Request your final transcript showing degree awarded. This is different from your in-progress transcript.
Program completion certificate

Your school should provide a certificate or letter confirming successful completion of the program.
Observation hours (if still needed)

If you are applying through a pathway that requires documented observation hours, make sure your log is complete and signed.
Employer verification (if working)

If you have already started working, your employer may need to verify your position and scan volume for certain credential pathways.
Prepare for the SPI

The SPI is your first exam. You cannot sit for specialty registries until you pass it. Start studying now.

All prior transcripts (every school)

ARDMS and program admissions want to see your full academic history. Request from every college you attended.
Prerequisite course verification

Check that your prior coursework meets the program's prereq requirements. You may need syllabi or course descriptions.
Observation hours (often 8-16 required)

Many programs require documented shadowing hours. Call imaging departments early - these spots fill fast.
Health clearance / immunizations

Clinical sites require current immunizations and sometimes a physical. Start this process early - titers can take time.
Background check (if required)

Some programs and clinical sites require a criminal background check. Ask your program what vendor they use.
Shadowing verification letters

Get signed letters from each sonographer you shadowed. Include their credentials and contact information.
Check if any credits transfer

Meet with an admissions counselor. Some general education credits may transfer, saving you time and money.

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